Following Lockdown, Village and Community Halls were able to accommodate indoor sport and exercise, dancing classes and certain other performance-related activity from 25th July 2020.
The Waterford Recreation Committee is taking steps to qualify the hall as being COVID-19 Secure as follows:
We have conducted a Village Hall Risk Assessment and made it available to all users.
We have cleaning, handwashing and hygiene procedures in line with UK Government guidance
We have taken all reasonable steps to help hall users keep safe from COVID-19
We have taken all reasonable steps to help Hirers maintain Social Distancing when using the hall
Where people cannot keep 2m apart we have advised Hirers on the mitigating actions they might take to manage transmission risk
It is the responsibility of Hirers and other users to ensure their activities within it are safe and do not compromise the safety of others who may follow.
Link to https://www.gov.uk/coronavirus
LATEST COVID NEWS
Any new announcements affecting Waterford Village Hall and life in Waterford in general will be posted here. You must take into account anything posted here first when planning any event or activity.
UK Gov Guidance Updated 13 August 2020 (see https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do
From 15 August the following activities can resume provided they follow the Covid-19 Secure guidelines:
wedding receptions and celebrations for up to 30 people, in the form of a sit-down meal
WATERFORD VILLAGE HALL COVID-19 : Guidance and Procedures.
Revised Conditions of Hire and associated guidance have been produced with a view to our being able to accept bookings and resume most group activities from September 1st 2020. In the meantime, please note the following:
you must not enter if you have, or have been in contact with, anyone displaying Covid-19 symptoms
the rooms will have reduced maximum occupancy numbers
from September, our cleaners will come in twice a week, at least briefly, to sanitise all door handles, switches, WC seats and washbasins.
BUT it will be a condition of hire that users must clean anything that is regularly touched and anything they use before and after use with the virucidal spray provided or ordinary domestic products.
These conditions are supplemental to, not a replacement for, Waterford Village Hall’s ordinary conditions of hire.
The COVID-19 Risk Assessment may need to be updated in the light of any new government advice that may be forthcoming.
This document should be read in conjunction with relevant legislation and guidance issued by government and local authorities.
Relevant guidance can be found at:
Action for Communities in Rural England (ACRE) : https://acre.org.uk/news/2020-07-21-information-to-help-village-halls-reopen-updated
Health and Safety Executive (HSE) : https://www.hse.gov.uk/coronavirus/working-safely/index.htm
Hirers are strongly advised to produce their own Risk Assessment and people will feel safer if they do.
This guidance shows the kind of approach groups might take when hiring Waterford Village Hall Hall. Use it as a guide to think through some of the hazards and the steps you need to take to control the risks which are particular to your group.
Please note this is not a generic Risk Assessment and you cannot just put your group name on to adopt wholesale without any thought. This would not satisfy the law - and would not be effective in protecting people.
Paper copies of the Template are available on request.
WATERFORD VILLAGE HALL- Room Occupancy Guide
Room capacity figures are worked out on the basis of number and size of exits i.e. how quickly people can escape from a building. As a general rule, normal room occupancy allows 0.5m2 per person dancing and 1m2 per person sitting but measures now need to be in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable) - ref: https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities
As a rule of thumb we are advised to achieve this by dividing our normal occupancies by four but this may vary taking into account different layouts, space taken up by furniture or equipment and activities. The overriding aim is to enable Social Distancing between attendees who are not from the same household or support bubble.
This method is based on individuals attending, rather than groups of people from the same or no more than 2 households, and so represents a cautious approach. Different Hirers must make their own assessment based on this guidance according to the types of activity, age, relationships and vulnerability of their group.
TRACK AND TRACE - Register of Attendance
The easing of lockdown measures following the COVID-19 outbreak, is being supported by NHS Test and Trace. Hirers should assist this service by keeping a temporary record of group contact details for 21 days following the last session.
We have produced an Attendance Register Template which Hirers may find helpful and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks.
Guidance on NHS test and trace: how it works : https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works
Paper copies of the Attendance Register are available in request.